Learn how to manage transactions to ensure the information in the Expensemate system is accurate

As an administrator, you need to ensure that transactions are managed correctly to ensure you are reclaiming the correct level of VAT, expenses are allocated to the correct area of the business and to ensure you can report accurately on the category of your businesses expenses spend.

We will explore the steps you need to take to have accurate data in the Expensemate System.

Filter the Transactions that Require Attention

From the transactions screen, filter transactions by date range, transaction status or checked status. As the administrator, the most useful filter is likely to be the latter, as any unchecked transactions are those that are yet to be reviewed to ensure coding and VAT information is accurate.

Amending Transaction Details

Click on a transaction to amend VAT, nominal codes, allocation and notes. You can also assign multiple VAT rates or codes to different sections of the expense by splitting the transaction.

Marking a Transaction as 'Checked'

Once you have finished making changes, mark your transaction as checked at the bottom of the transaction page. Notice the expense is no longer greyed out from the main screen.

Top tip: manage transactions throughout the month to stay on top of your expenses which will remove the pain of the month-end.